Tool #2: Meet Regularly

“Excellence is never an accident: it is the result of high intention, sincere effort, intelligent direction, skillful execution and the vision to see obstacles as opportunities.” -Anonymous

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A leader who is present in the day to day functionality of their people will withstand the test of time. Without being overbearing or “helicoptering,” holding regular meetings, formally or informally, allows the leader to stay connected with their followers. It provides the opportunity for the follower to provide updates to the leader on their work and any successes or problems that may have occurred. This way, the leader can guide them, support them and most importantly be aware. Individuals are held responsible for what they are dong and feel a positive sense of liability. A well-run meeting can leave the team feeling connected, motivated, and ready to take on any challenges that may be thrown at them.

Sounds pretty ideal, doesn’t it? But how do we really go about running successful meetings while demonstrating their importance and effectiveness? Simon Stapelton is a successful business leader dedicated to performance and personal development who breaks down the importance of team meetings into 10 points:

  1. Relationship building: strong and successful relationships are built off of face-to-face interactions where support can be offered.
  2. Learn about your colleagues motivations, fears, hopes, troubles, etc.: did you know that 55% of communication is conveyed non-verbally? This just stresses the importance of the bond that can be built based on face-to-face interaction and how this interaction can only support the success of each party.
  3. Building a safe work environment: knowledge between colleagues should be free flowing and followers should feel comfortable addressing any issues they may be having in a personal setting.
  4. Creating an open forum: regular meetings not only provide the opportunity for employees to speak out, but the chance for the leader and their employees to hear what’s going on! Everyone wants to be up to date and informed about what’s happening within the company.
  5. The vitality of the leader: a leader should use meetings as a chance to communicate and clarify the goals and objectives of the company. Leadership is impossible if there is a lack of communication between the leader and their followers.
  6. Intimacy: the closeness, feeling secure, there is no better way to get personal than with regular face-to-face meetings.
  7. Seeing the big picture: meetings are an important aspect of leaders and followers pulling their heads out of their day-to-day tasks and really getting to see the big picture. It’s easy to get into a routine and watch the days go by, but do you ever stop to smell the flowers and remember why you’re doing what you’re doing?
  8. Feedback: both followers and leaders should use meetings to communicate feedback to each other, whether this may be positive or negative feedback. Being informed is important and allows for positive changes to be made.
  9. We learn, we improve: how are we supposed to fix what we don’t know is broken? Meetings are a good place to learn about what needs to be changed and determine how we can change it.
  10. Reminder: we’re all in this together, you’re not alone.

 

References:

Daum, K. June 17, 2015. 5 Leadership Tools That Will Help You Succeed. Retrieved from https://www.inc.com/kevin-daum/5-leadership-tools-that-will-help-you-succeed.html

Stapleton, S. May 15, 2015. 10 Reasons Why Team Meetings Are Important. Retrieved from https://www.simonstapleton.com/wordpress/2012/04/18/10-reasons-why-team-meetings-are-important/

 

 

 

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